What: Awards of up to $2000 for research and research-related travel
Who: Current UCR graduate students (humanities emphasis)
When: Award period is May 1, 2021 through April 30, 2022*
Deadline to apply: February 8, 2021
Funded by the College of Humanities, Arts, and Social Sciences and the Center for Ideas and Society, the Humanities Graduate Student Research (GSR) Grants assist graduate students in the humanities, arts, and humanistically-oriented social sciences. We consider the humanities, broadly construed, as academic disciplines and activities that illuminate the ways in which human beings create and explore a distinctly human life.
The GSR grants are typically reserved for those who have advanced (or will soon advance) to candidacy. Awards are made in varying amounts, but will not exceed $2000 per student. Awards may be used for travel expenses (transportation, lodging, etc) and materials needed to complete the research. Proposals unrelated to the completion of the dissertation or MFA will be considered only if funds permit.Students who have received grants prior to 2018-19 are welcome to re-apply. (Recipients of 2019-20 awards that have been extended due to COVID-19 travel restrictions are not eligible in this grant cycle.) The GSR awards do not support conference travel or presentations.
*Award dates will be adjusted as needed to adapt to COVID-19 related travel restrictions.
Submit the online application form and all required documentation by 11:59 PM on the deadline. Incomplete submissions will not be considered.
*Note: You will not be able to save your progress once you start the application. We suggest that you preview the questions.
Complete applications include:
- Basic information about you and your project, including project title and abstract (300 word limit.)
- Description of proposed research project: Please limit your proposal to 1000 words or less, not including your bibliography. Provide the approximate length of time you will need to accomplish your research and cite any previous work done that may relate to this proposal. Upload your proposal to the application form as a PDF or Word document.
- Pending 2021-20 awards: Applicants who have active awards from the previous year that were deferred due to COVID-19 closures and restrictions should identify the amount of the award, the status of the project and the links between the previous award and the current application.
- Budget and Budget Justification: Itemize all expected costs associated with the trip or research activity. Include travel destination, trip dates, and explanations for how estimates are calculated. Provide a line-by-line justification for the necessity of each expense as it relates to your project goals. If the proposal is awarded at a lower amount than requested, how will you adjust your project scope? Enter budgets and justifications on the GSR Project Budget Template. Download Budget Template.
- Letter of Recommendation: A letter of support from a faculty sponsor with expertise in the area of your project research is required. Your faculty sponsor is asked to evaluate your preparedness to conduct the project, the significance of the undertaking, its scholastic importance, the appropriateness of the research method, and the quality of the design. This letter plays a critical part in the evaluation process. It is your responsibility to supply this information to your faculty sponsor/adviser and to follow up to ensure that the letter is submitted by the due date above. Please ask faculty to email letters to CIS@ucr.edu (with your name in the subject line).
Selection will be based on the conception, originality, clarity, and organization of the project proposal, the strength of the faculty endorsement, and the justification of the proposed expenses as they relate to the completion of the project. Final awards are based on available funding. In order to support as many students as possible, award amounts offered may be less than requested. Lower awards do not reflect on the quality or importance of the work being conducted.
Expenses must be incurred within the award period. Extensions of the grant timeframe should be requested in writing in advance. Awards terminate upon leaves of absence, filing fee status, withdrawal, or graduation. You must be registered in the spring quarter to use the award in the summer months.
Expenditures must be within the categories listed in the proposal budget. Written permission is required for budget adjustments or changes to the project scope prior to spending funds. Major purchases of non-expendable equipment, stipends, tuition or fees, alcohol, or expenses related to the preparation of the thesis copy (printing, charts, photographs, etc) are not covered by this award. Reusable supplies and equipment purchased with these funds remain the property of UCR.
Proposals that involve personal interviews or experiments with human subjects must be review and approved by the Institutional Review Board first. For forms and details, visit http://or.ucr.edu/ORI.aspx. Such proposals should indicate if IRB approval has been granted and the protocol number. Funds are released only after approval is obtained.
Humanities GSR Awards are processed through your home department, according to all applicable UC, UCR, and departmental policies.
If your project receives funding, forward your award letter, proposal, and budget to the person in your department who handles travel and reimbursements, usually a financial analyst. The analyst will advise you on the best way to proceed with your expenses. In some cases, expenses can be covered directly by the university through purchase orders or procurement cards. Typically, you will be asked to pay for project expenses out-of-pocket and be reimbursed later.
Be sure to ask about special policies and guidelines pertaining to the types of expenses on your project. Also make sure you understand what kinds of receipts and documentation will be needed to request reimbursement. Make a note of required forms, departmental deadlines, or special circumstances that could affect the reimbursement timeframe. You are responsible for tracking your own expenses and reimbursements to ensure that you do not exceed the amount of award.
Financial: Ask your department to share copies of the reimbursements or other expenses with our office. Digital copies of travel vouchers, purchase orders, or other financial transactions should be emailed to Katharine.Henshaw@ucr.edu. Or, hardcopies can be forwarded to her attention at CIS- College Building South.
Narrative: After your return from your trip or complete your project, email a brief (250-300 word) narrative of your experience to Katharine. Outline the activities of the project, the significance or impact on your dissertation/MFA research, and any surprises or challenges along the way.
From time to time, we may share your name, project title, and/or your narrative report on our website or other promotional materials. This serves our mission by sharing the research of our college with the wider public and helps us emphasize the importance and relevance of humanities-focused projects.
For questions, please contact Katharine Henshaw, Associate Director, at firstname.lastname@example.org.