CHASS - CIS Event Co-Sponsorship Program
Supplemental funding for events hosted at UC Riverside by CHASS departments and programs
Eligibility
CHASS Faculty and graduate students are eligible to apply
Award Amounts
Support funding varies by event type
See “Funding Guidelines” below
Application deadlines
Request for future events (up to one year in advance) are considered for full funding according to the event type and review criteria.
Requests for events in the current quarter (submitted after the deadline) are capped at $150 maximum.
Deadlines:
- Winter 2023 Events – Dec 15, 2022 *Extended*
- Spring 2023 Events – Mar 15, 2023
- Summer 2023 Events – May 15, 2023
- Fall 2023 Events – Sept 15, 2023
Applications for future events (up to one year in advance) may be submitted at any time and will be reviewed at the next quarterly deadline
“Off-cycle” requests for the current quarter are accepted on a rolling basis but are not guaranteed for funding due to the limited budget available. Maximum possible award for off-cycle requests is $150, regardless of event type.
Funding Guidelines
Funding is divided among four areas of research emphasis and capped by event type. Total annual funding: $40,000
Areas of emphasis
Visual & Performing Arts, Humanities, Social Sciences, Interdisciplinary/Transdisciplinary
- Each area is allocated $10,000 per year = $3,000 maximum allocation per quarter (fall, winter, spring), $1,000 maximum allocation per summer
Funding process
Funds will be provided on a reimbursement basis, after the event takes place
- Submission of an Event Report is required within 60 days of the event
- Following receipt of report, funding will be transferred to the hosting department
Funding caps by event type
- Single speaker – $150
- Roundtable / Panel, 2 or more speakers – $300
- Conference, Graduate Student (organized or focused) – $300-$500
- Conference, Professional Organization or Society – $500-$1000
- Conference, general – $500-$2000
- Performance – $500-$2000
- Workshops – $300-$500
- Other event types – amount varies, maximum $1000
- Off-cycle requests for the current quarter, after quarterly deadline closes – $150
Award guidelines
- Applicants are expected to make a good-faith effort to secure additional co-sponsorships for their events, in addition to the CHASS-CIS awards
- Awards cover typical event expenses, including (but not limited to) honoraria, travel, and event hosting costs
- Awards may not be used to cover salary or tuition/fee remission
- Restricted expenses (alcohol, gift cards, UC honoraria, etc) must be charged to departmental funds
- Changes to event dates and/or project scope should be communicated in advance in writing to Katharine Henshaw. Awards may be adjusted or canceled if eligibility criteria change
- Unless the event is approved to be rescheduled at a future date, unused awards are pulled back (canceled) in June for re-award on other projects
Review Criteria
The review committee includes faculty representing the research emphasis areas and the CIS director(s). Faculty are appointed to the committee by the CHASS Dean’s Office to one year terms, with options for reappointment. Committee reviews applications on a quarterly basis and off-cycle requests for the current quarter are reviewed as soon as possible.
- Applications are assessed on the following criteria:
- Meets event criteria as outlined in this guidance
- Hosted at UC Riverside, virtually or in-person
- Potential impact on
- Graduate student education
- Engagement with Riverside community
- Research in the emphasis area
- At the discretion of the committee and where funding permits, applications that overlap more than one emphasis area may be eligible for an award from a secondary area
- Event type definitions:
- Workshops: Public or campus-facing learning experiences that teach skills and develop understanding and/or application of new knowledge.
- Symposia: Smaller scale, public or campus-facing research presentations, typically with 1-2 panels of interlocutors. May also include a keynote speaker.
- Conferences: Larger scale, public facing research presentations, typically over 2 days, and featuring keynote speakers and 3 or more panel presentations. May also include receptions, formal dinners or performances in the conference theme.
- Professional Organizations or Societies: Fee-based, membership organizations, or academic societies that charge conference/event fees to cover costs.
Event Promotions
Promotional material (printed or digital) must acknowledge the co-sponsorship of the CHASS Dean’s Office and the Center for Ideas and Society. (Logos are optional)
Co-Sponsored events must be listed on the UCR Events Calendar
- Department staff are often able to help with events postings, but all faculty and graduate students can create events as needed. How to create events in the Events Calendar
Reporting and Reimbursements
Event Report Form (see preview of questions)
Applicants agree to submit a brief report of outcomes and actual expenses within 60 days of the event date.
- Reports include:
- Summary of outcomes
- Number of attendees
- List of total (actual) expenses for the event (UCRFS Totals report or other spreadsheet provided by department staff)
- PDF copy of UCR calendar event posting
- Following receipt of report, CIS will transfer 19900 (general) funding to the administrating unit for the event