CHASS - CIS Event Co-Sponsorship Program
Supplemental funding for events hosted at UC Riverside by CHASS departments and programs
Eligibility
CHASS Faculty and graduate students are eligible to apply
Award Amounts
Support funding varies by event type
See “Funding Guidelines” below
Application deadlines
NEW – Applications accepted on a rolling basis. Apply anytime!*
Applications received by the 1st of each month will be sent to committee for review. Awards announced on the 15th of the month.
Submit requests for funding as early as possible. Applications for future events (up to one year in advance) are considered for full funding according to the event type and review criteria.
*No review conducted in July or August.
Funding Guidelines
Areas of emphasis
Visual & Performing Arts, Humanities, Social Sciences, Interdisciplinary/Transdisciplinary
- Total award funding each year = $40,000
- Funding is distributed evenly across emphasis areas, by quarter
Funding process
Funds will be provided on a reimbursement basis, after the event takes place
- Departments share a list of actual (posted and in process) expenses on a special template
- After receiving this report, funding will be transferred to the hosting department
- See the ‘Reporting and Reimbursements’ section below for more information
Funding caps by event type
- Single speaker – $300
- Roundtable / Panel, 2 or more speakers – $500
- Conference, Graduate Student (organized or focused) – $300-$500
- Conference, Professional Organization or Society – $500-$1000
- Conference, general – $500-$3000
- Performance – $500-$3000
- Workshops – $500-$750
- Other event types – amount varies, maximum $1500
Award guidelines
- Applicants are expected to make a good-faith effort to secure additional co-sponsorships for their events, in addition to the CHASS-CIS awards
- Awards cover typical event expenses, including (but not limited to) honoraria, travel, and event hosting costs
- Awards may not be used to cover salary or tuition/fee remission
- Restricted expenses (alcohol, gift cards, UC honoraria, etc) must be charged to departmental funds
- Final funding amounts may be less than the awarded amount, if actual expenses were lower than estimated
- Changes to event dates and/or project scope should be communicated in advance in writing to Katharine Henshaw. Awards may be adjusted or canceled if eligibility criteria change
- Unless the event is approved to be rescheduled at a future date, unused awards are pulled back (canceled) in June for re-award on other projects
Review Criteria
The review committee includes CHASS faculty representing the research emphasis areas and the CIS director(s). Faculty are appointed to the committee to one year terms, with options for reappointment. Committee reviews applications on a monthly basis during the academic year. (No reviews conducted during summer months.)
- Applications are assessed on the following criteria:
- Meets event criteria as outlined in this guidance
- Hosted at UC Riverside, virtually or in-person
- Potential impact on
- Graduate student education
- Engagement with Riverside community
- Research in the emphasis area
- At the discretion of the committee and where funding permits, applications that overlap more than one emphasis area may be eligible for an award from a secondary area, up to the cap for the event type
- Event type definitions:
- Workshops: Public or campus-facing learning experiences that teach skills and develop understanding and/or application of new knowledge.
- Symposia: Smaller scale, public or campus-facing research presentations, typically with 1-2 panels of interlocutors. May also include a keynote speaker.
- Conferences: Larger scale, public facing research presentations, typically over 2 days, and featuring keynote speakers and 3 or more panel presentations. May also include receptions, formal dinners or performances in the conference theme.
- Professional Organizations or Societies: Fee-based, membership organizations, or academic societies that charge conference/event fees to cover costs.
Event Promotions
Promotional material (printed or digital) must acknowledge the co-sponsorship of the CHASS Dean’s Office and the Center for Ideas and Society. (Logos are optional)
Co-Sponsored events must be listed on the UCR Events Calendar
- Department staff are often able to help with events postings, but all faculty and graduate students can create events as needed. How to create events in the Events Calendar
Reporting and Reimbursements
Within 60 days of the event date, departmental analysts submit a report of actual event expenses (posted or in process) using this template. Following receipt of the report, CIS will provide 19900 (general) funding to the administrating unit to cover/reimburse the expenses. Contact Kathy.Hitchens@ucr.edu for questions or clarification.