Description of proposed research project: Please limit your proposal to 1000 words or less, not including your bibliography

Selection will be based on the conception, originality, clarity, and organization of the project proposal, the strength of the faculty endorsement, and the justification of the proposed expenses as they relate to the completion of the project. Priority will be given to applicants who have advanced to candidacy (ABD) or who are further along in their program. Final awards are based on available funding. In order to support as many students as possible, award amounts offered may be less than requested. Lower awards do not reflect on the quality or importance of the work being conducted.

Expenses must be incurred within the award period. Extensions of the grant timeframe should be requested in writing in advance. Awards terminate upon leaves of absence, filing fee status, withdrawal, or graduation. You must be registered in the spring quarter to use the award in the summer months.

Expenditures must be within the categories listed in the proposal budget. Written permission is required for budget adjustments or changes to the project scope prior to spending funds. Major purchases of non-expendable equipment, stipends, tuition or fees, alcohol, or expenses related to the preparation of the thesis copy (printing, charts, photographs, etc) are not covered by this award. Reusable supplies and equipment purchased with these funds remain the property of UCR.

Proposals that involve personal interviews or experiments with human subjects must be reviewed and approved by the Institutional Review Board prior to use of award. Such proposals should indicate the status of the IRB process at the time of application. Confirmation that approval has been granted is required before funds may be used for travel. For forms and details, visit or.ucr.edu/ORI.aspx.

Humanities GSR Awards are processed through your home department, according to all applicable UC, UCR, and departmental policies.

If your project receives funding, forward your award letter, proposal, and budget to the person in your department who handles travel and reimbursements, usually a financial analyst. The analyst will advise you on the best way to proceed with your expenses. In some cases, expenses can be covered directly by the university through purchase orders or procurement cards. Typically, you will be asked to pay for project expenses out-of-pocket and be reimbursed later.

Be sure to ask about special policies and guidelines pertaining to the types of expenses on your project.  Also make sure you understand what kinds of receipts and documentation will be needed to request reimbursement. Make a note of required forms, departmental deadlines, or special circumstances that could affect the reimbursement timeframe. You are responsible for tracking your own expenses and reimbursements to ensure that you do not exceed the amount of award.