For each event, forecast what you are likely to need and how much travel support you hope to provide. Will you want refreshments? Will you host the guest at lunch and/or dinner? Do you plan to cover airfare, hotel, ground transportation, honorarium, etc? Once we know what type of service you want to offer, we can help you estimate the costs for the event.
If you will host multiple events throughout the year, you may want to establish event baselines for us to follow. For example, “Always (or never) order catering.”; “We prefer to use a particular room/time.”; or “Pay each guest a $250 honorarium.” Baselines can help streamline the event planning and keep your project on budget. You can also request periodic budget updates or other information, as much or as little as you need.