What: Awards of up to $2000 for research and research-related travel
Who: Current UCR graduate students (humanities emphasis)
When: Award period is May 1, 2018 through April 30, 2019
Deadline to apply: February 12, 2018
Funded by the College of Humanities, Arts, and Social Sciences and the Center for Ideas and Society, the Humanities Graduate Student Research (GSR) Grants assist graduate students in the humanities, arts, and humanistically-oriented social sciences. We consider the humanities, broadly construed, as academic disciplines and activities that illuminate the ways in which human beings create and explore a distinctly human life.
The GSR grants are primarily intended to support research proposals related to dissertation or MFA work. Grants are made in varying amounts, but awards will not exceed $2000. Awards may be used for travel expenses (transportation, lodging, etc), research materials, or other expenses justified by the nature of the project. Proposals unrelated to the completion of the dissertation or MFA will be considered only if funds permit. Students who have received grants in the past are welcome to re-apply annually.
Submit the online application form and all required documentation by midnight, Monday, February 12, 2018.
All supporting documentation should be prepared in advance and uploaded at the time of submission. (Incomplete submissions will not be considered.)
Complete applications include:
1. Basic information about you and your project, including project title and abstract (300 word limit.)
2. Description of proposed research project: Please limit your proposal to 1000 words or less, not including your bibliography. Provide the approximate length of time you will need to accomplish your research and cite any previous work done that may relate to this proposal. Upload your proposal as a PDF or Word document.
3. Budget and Budget Justification: Using our GSR budget template, itemize all expected costs associated with the trip or research activity. Include travel destination, trip dates, and explanations for how estimates are calculated. Provide a line-by-line justification for the necessity of each expense as it relates to your project goals. If the proposal is awarded at a lower amount than requested, how will you adjust your project scope? Budgets and budget justifications can be uploaded as an Excel spreadsheet or PDF.
4. Letter of Recommendation: A letter of support from a faculty sponsor with expertise in the area of your project research is required. Your faculty sponsor is asked to evaluate your preparedness to conduct the project, the significance of the undertaking, its scholastic importance, the appropriateness of the research method, and the quality of the design. This letter plays a critical part in the evaluation process. It is your responsibility to supply this information to your faculty sponsor/adviser and to follow up to ensure that the letter is submitted by the due date above. Please ask faculty to email letters to CIS@ucr.edu (with your name in the subject line).
Selection will be based on the conception, originality, clarity, and organization of the project proposal, the strength of the faculty endorsement, and the justification of the proposed expenses as they relate to the completion of the project. Final awards are based on available funding. In order to support as many students as possible, award amounts offered may be less than requested. Lower awards do not reflect on the quality or importance of the work being conducted.
Expenses must be incurred within the award period. Extensions of the grant timeframe should be requested in writing in advance. Awards terminate upon leaves of absence, filing fee status, withdrawal, or graduation. You must be registered in the spring quarter to use the award in the summer months.
Expenditures must be within the categories listed in the proposal budget. Written permission is required for budget adjustments or changes to the project scope prior to spending funds. Major purchases of non-expendable equipment, stipends, tuition or fees, alcohol, or expenses related to the preparation of the thesis copy (printing, charts, photographs, etc) are not covered by this award. Reusable supplies and equipment purchased with these funds remain the property of UCR.
Proposals that involve personal interviews or experiments with human subjects must be review and approved by the Institutional Review Board first. For forms and details, visit http://or.ucr.edu/ORI.aspx. Such proposals should indicate if IRB approval has been granted and the protocol number. Funds are released only after approval is obtained.
Humanities GSR Awards are processed through your home department, according to all applicable UC, UCR, and departmental policies.
If your project receives funding, forward your award letter, proposal, and budget to the person in your department who handles travel and reimbursements, usually a financial analyst. The analyst will advise you on the best way to proceed with your expenses. In some cases, expenses can be covered directly by the university through purchase orders or procurement cards. Typically, you will be asked to pay for project expenses out-of-pocket and be reimbursed later.
Be sure to ask about special policies and guidelines pertaining to the types of expenses on your project. Also make sure you understand what kinds of receipts and documentation will be needed to request reimbursement. Make a note of required forms, departmental deadlines, or special circumstances that could affect the reimbursement timeframe. You are responsible for tracking your own expenses and reimbursements to ensure that you do not exceed the amount of award.
Financial: Ask your department to share copies of the reimbursements or other expenses with our office. Digital copies of travel vouchers, purchase orders, or other financial transactions should be emailed to Katharine.Henshaw@ucr.edu. Or, hardcopies can be forwarded to her attention at CIS- College Building South.
Narrative: After your return from your trip or complete your project, email a brief (250-300 word) narrative of your experience to Katharine. Outline the activities of the project, the significance or impact on your dissertation/MFA research, and any surprises or challenges along the way.
In papers, conference presentations, or other methods of sharing your research, please acknowledge the support of the UCR College of Humanities, Arts, and Social Sciences and the Center for Ideas and Society.
From time to time, we may share your name, project title, and/or your narrative report on our website or other promotional materials. This serves our mission by sharing the research of our college with the wider public and helps us emphasize the importance and relevance of humanities-focused projects.